Six hours a week of check entry, gone.
Newgarden mows about 30 lawns a day for 202 clients, and most of them pay by paper check. Every check was typed in twice. Now a scan goes in and a statement comes out.
6 hrsa week
of entry work back
72checks
on the first run, with 0 errors
2.5¢per check
in AI cost to read one
The same four numbers, typed twice, for every check.
Not a broken process. A working one that ate a working day every week, and capped how many clients the business could take on.
How it worked
Before- 1
Check arrives in the mail
Roughly 30 lawns a day, most of them paying by paper check.
- 2
Someone photographs it
Four or five checks to a photo, whenever there's a spare minute.
- 3
Typed into the payments sheet
Name, amount, check number, date.
- 4
Typed again into the invoice sheet
same numbers, twiceThe same four fields, a second time, so a statement can go out.
- 5
Who paid? Worked out by hand
Scan two sheets, compare, chase.
How it works
Now- 1
Check gets scanned
Same scanner, same folder as before. Nothing new to learn.
- 2
Read automatically
Name, amount, check number and date come off the image.
- 3
Matched to the client
Against 202 accounts. Corrections teach it the next one.
- 4
One tap to confirm
A queue on her phone. Confirm, correct, or set aside.
- 5
Statement goes out
Balance, payments, and a tear-off slip, on her letterhead.
Follow one check through.
Five stops. A person touches it once, at the fourth.
Scan folder
Checked every 15 minutes
Read
Every field off the image
Match
To one of 202 clients
Confirm
One tap on her phone
Statement
Out on her letterhead
Scan folder
Checked every 15 minutes
Read
Every field off the image
Match
To one of 202 clients
Confirm
One tap on her phone
Statement
Out on her letterhead
Her data stays hers.
It runs on a server set up for Newgarden alone, signs people in from her own domain, and sends statements under her own name. Compound built it. Compound doesn't hold it.
Scanner folder
Her existing shared folder
Bank feed
Read only
- Dashboard
- Review queue
- Client ledger
- Statements
- Check images
- Sign-in from her own domain
Statements to clients
Her letterhead, her sender
Nightly backup
To her own cloud folder
- Someone on your team retypes numbers from paper, PDFs or photos every week.
- Two spreadsheets hold the same facts, and someone reconciles them by hand.
- You know who hasn't paid because you remember, not because something tells you.
Twenty minutes. We'll walk you through it live.
Bring the process that eats your week. We'll show you Newgarden's system and tell you honestly whether yours is the same shape.
Book a demo call